CDC Manager - Anchorage
Company/Organization: RurAL CAP
Location: Anchorage, Alaska
Application Dates: Until Filled
JOB SUMMARY: Management of the licensed child care center operations to insure compliance with all state and municipality licensing requirements and best practices as determined by the National Association for the Education of Young Children. Provides oversight and operations of the local Head Start program, integrating all Head Start components into the classroom and home visits, oversees all aspects of center staffing; and developing family and community partnerships.
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:
- Provides day to day leadership for overall operations of the agency’s Child Development Center (CDC) and Head Start including strategic development, appropriate documentation of program operations, and related grant support in partnership with the Child Development Division Director.
- Leads the planning and implementation of long term and short-term goals for the Child Development Center, including: Financial revenue projections, enrollment capacity, personnel management and child transitions.
- Responsible for the day-to-day supervision and scheduling of CDC and Head Start staff; conducting staff performance evaluations, orientation, on-going support and training of new staff
- Establishes a safe, healthy, nurturing environment for children, including using the principles of Active Supervision at all times.
- Accountable for all aspects of employee new hire paperwork, payroll and leave processes and ensures compliance with all applicable policies and procedures.
- Conducts regular classroom observations of staff to ensure quality programming.
- Builds and strengthens community partnerships for the support of families and children, ensuring that families’ strengths and needs are identified and addressed.
- Promotes a safe work environment and complies with safety guidelines.
- Conducts and documents weekly staff meetings; attends regular supervisory meetings and all required training.
- Plans for current and future financial needs by developing a budget available funding; stays within budget in meeting objectives.
- Fosters team effort, cooperation, and positive morale among staff members; seeking guidance from the Child Development Division Director or the Head Start Director when needed.
- Analyzes issues and projects thoroughly; obtains and uses available resources; develops appropriate and creative solutions; acts in a timely manner.
- Works with site staff, Child Development Division Director, and RurAL CAP Budget Coordinator to develop and maintain budgets and expend funds in accordance with grant terms/conditions.
- Responsible for Parent Advisory Committee within the CDC and Head Start.
- In partnership with the Child Development Division Director, establish and maintains partnerships with applicable agencies to advocate for responsive and effective quality services for children and families.
- Monitors and ensures timely collection of required data from site and submits required written reports and information necessary for quarterly reports, federal and state, Municipality of Anchorage (MOA) Child Care Licensing reports.
- Participates in Child Development Division staff meetings and regular supervisory meetings with Child Development Division Director.
- Ensures compliance with all applicable federal and state regulations, childcare licensing regulations and agency and Child Development Division Policies and Procedures/Integrated Work Plan.
- Ensures compliance with all applicable federal and state sanitation and safety regulations and Child & Adult Care Food Program (CACFP) guidelines, to include traditional foods guidelines.
- Ensures that parents are actively involved in staff hiring, program planning, decision-making and volunteer activities per Head Start guidelines.
- Makes recommendations for the suspension and/or termination of staff to the Regional Manager for Head Start.
- Ensures compliance with all applicable federal and state regulations, Head Start Performance Standards, and agency and Child Development Division Head Start/Early Head Start Policies and Procedures and the Head Start Work Plan.
- Oversees the classroom schedules and ensures staff duties are carried out as required.
- Develops the center schedule and arranges for substitute staff as needed.
- Provide program Information reports and site budget projections and other reports as requested in timely manner.
- Develops and maintains the CDC Policies and Procedures manual, revising as necessary.
- Work in classroom or kitchen as needed to maintain child to caregiver ratios and food service requirements.
- Performs other duties as assigned.
- Supervises the work of assigned staff to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems as they arise.
- Interprets and communicates work procedures and company policies to provide assigned staff with guidance in handling difficult or complex problems and in resolving escalated complaints or disputes.
- Encourages and builds mutual trust, respect, and cooperation among team members and getting members of a group to work together to accomplish tasks.
- Discusses job performance problems with employees to identify causes and issues and to work on resolving problems.
- Trains and instructs employees in job duties and company policies.
- Evaluates assigned staff’s job performance and conformance to regulations and recommends appropriate personnel action.
- Performs day-to-day administrative tasks such as maintaining files and processing information and paperwork and uses computers and computer systems effectively to enter data, create spreadsheets documents, program, training materials, and power-point presentations.
- Analyzes information and evaluates results to choose the best solution and solve problems.
- Encourages and builds mutual trust, respect, and cooperation among team members to accomplish tasks.
- Communicates with employees and others who represent the organization in many facets of the agency.
COMPETENCIES, SKILLS, AND ABILITIES:
- Desire to support the children of Alaska from birth to five in their development to set them up for generational successes while working in partnership with their families without judgement.
- Passion for early childhood education as a profession in order to effectively lead teaching staff.
- Active listening by giving full attention to what other people are saying, taking time to understand the points being made and asking questions as appropriate.
- Monitoring / assessing performance of self, other individuals, or organizations to make improvements or take corrective action.
- Negotiation abilities to bring others together to try to reconcile differences.
- Ability to establish good rapport with people of diverse cultures and belief systems.
- Speaks clearly and communicates information and ideas effectively so others will understand.
- Reads and understands information and ideas presented in writing, and to communicate information and ideas in writing so others will understand.
- Ability to read, comprehend, and follow established policies and procedures.
- Ability to manage work time well, prioritize and meet deadlines.
- Demonstrated ability to work effectively in a team environment.
- Must demonstrate sound judgement, professional boundaries, ethics, and ability to maintain confidentiality.
WORK ENVIRONMENT/JOB CONDITIONS:
- Agency is a mandated tobacco, drug and alcohol-free workplace.
- General office environment; share office environment.
- Develops and maintains constructive and cooperative working relationships with others.
- Frequent travel to and in rural Alaskan communities by small plane and alternate ground transportation.
- Ability to carry out job responsibilities in rural areas without, or with limited, running water and sewer systems.
- Uses computers and computer programs effectively to enter data, create spreadsheets and process information, and to develop documents, and program and training materials.
- Develops specific goals and plans to prioritize, organize, and accomplish work.
- Communicates with others outside the organization, representing the organization to customers, the public, and other external sources in person, in writing, or by telephone or e-mail in keeping with current policies & procedures.
- Must have the ability to operate the following equipment: desktop computer, telephone, copier, PC printer, and fax machine.
EMPLOYMENT REQUIREMENTS AND REQUIRED EDUCATION:
- Must be at least 18 years of age.
- Must pass state and federal background checks for convictions of violence and child abuse and/or neglect, including fingerprints.
- Responsible work ethic with reliable attendance.
- Associate Degree in Early Childhood, Human Services or similar field, plus two (2) years, OR six (6) years equivalent education and professional experience in social services or child development program management, community development, or related field. Experience must include at least one (1) year direct supervisory experience.
- Must pursue an ongoing professional development plan, including formal training certification or college degree as recommended by the program.
- Demonstrated effective oral and written communication skills including an ability to communicate among diverse groups of people.
- Commitment to rural Alaskan economic and cultural well-being.
- Working knowledge of rural Alaska.
- Proven ability and willingness to be self-directed in problem solving and decision-making and perform basic assignment with little or no direct supervision while also working effectively as a team member.
- Demonstrated intermediate level of computer skills necessary in order to use and create documents and reports, spreadsheets, workshop materials and slide presentations, and to enter data into intricate database programs and proficient use of Microsoft Word, Excel, PowerPoint, Publisher, and Outlook.
- Must keep all matters concerning participants in strictest confidence as required by HIPAA privacy and the 42 CFR, Part II confidentiality regulations.
- Must provide a TB screening and basic physical exam within thirty (30) days of hire with follow-up every three (3) years at employee’s expense.
- Must complete and maintain CPR and First Aid Training certification at employer’s expense.
- Must be able to provide own transportation to meet work schedule requirements.
PREFERRED EDUCATION AND EXPERIENCE:
- Bachelor Degree plus one (1) year experience in Early Childhood, Human Services or Social Work, or related field that includes long-distance supervision.
- Experience coordinating training and providing long-distance support and supervision.
- Experience in home visiting.
- Extensive knowledge of social, cultural and economic conditions in rural Alaska; cross-cultural experience working with Alaska Natives.