Travel Reimbursement

We’re pleased to support your travel for professional development! Complete a two-step application process to get reimbursed up to $1,000 until June 30 for travel costs to attend higher education/training within Alaska. First, submit the Pre-Travel application below at least 21 days prior to traveling to be pre-approved for your travel reimbursement. Finally, Alaska SEED will send you a Travel Verification Form to complete and submit with your required documents within 60 days of completing your travel and training.

To be eligible for a TR:

  • Your membership in the Alaska SEED Registry is current/active.
  • You are an early childhood or school-age professional operating or working as a paid employee of a licensed or approved child care facility.
  • You are currently residing in the state of Alaska.

Licensed Definition: Licensed Child Care Provider, who is licensed by the State of Alaska, Child Care Program Office (CCPO) or the Municipality of Anchorage, Child Care Licensing (CCL).

Approved Definition: Approved Provider, who is approved by the State of Alaska, Child Care Program Office (CCPO) Child Care Assistance (CCA) Program as an Approved Relative Provider, or an Approved in-Home Provider.

To confirm a child care facility is licensed by CCPO or CCL, please use the “Find a Child Care Provider” at State of Alaska.

Please note: A $32 stop payment fee will be deducted when a replacement check must be issued for lost or misplaced checks or checks which are undeliverable when an incorrect mailing address is supplied.

Guidelines for Reimbursement

Allowable Reimbursement Amount
  • Up to $1,000 for travel to attend Alaska SEED Approved higher education, training, or a conference within Alaska.
What’s Covered?
  • Travel expenses: Airfare, vehicle mileage, and/or passenger ferry fee(s).
  • Vehicle mileage: For mileage to be eligible for reimbursement, requires at least 50 miles in a single round trip between home community and training location. Mileage is reimbursed at the current federal mileage rate.
  • Lodging expenses: Up to $350 a night in a commercial hotel. A non-commercial hotel (bed & breakfast, Airbnb, etc.) may be approved in rural areas where commercial hotels are not available.
  • Ground/surface transportation: Qualifying ground transportation, up to $50 (with receipt), includes taxi fare(s) to travel between the airport, ferry dock, and/or training location.
NOT Covered
  • Travel outside Alaska.
  • Travel between Alaskan. communities to attend trainings outside Alaska.
  • Tips for ground transportation.
  • Meals/food.
  • Wi-Fi fees.
  • Rental car.
  • Gas.
  • Parking fees.
Approved Topics
  • Early childhood and/or school-age education (age birth-12).
  • Health and safety.
  • Other topics related to working with young children.
  • Facility Administration (Finance/Accounting, Human Resources, Program Management.
Required After Travel
  • Required Documentation:
    • Proof of completion (copy of credential, certificate of attendance, transcript) with at least a “C” equivalent or “Pass”, or a copy of conference participation certificate with stickers or signatures for each workshop matching the day(s) registered as proof of attendance. The entire conference day for each day registered must be attended. Failure to attend the entire day registered and/or document full attendance for each day registered will result in ineligibility for reimbursement.
    • Proof of payment (receipt, credit card/bank statement, cancelled check, etc.) must include the name of the payer, amount paid, payment date, and item(s) purchased.
      • Proof of payment for travel expenses must include passenger name, travel date(s), and name of cities the round-trip travel originates from and destination.
      • Proof of payment for lodging must include registration name, check in/out date(s), nightly rate (including tax), and lodging contact information.
      • Proof of payment for ground/surface transportation must include date(s) of travel.
  • Mileage log form to document vehicle mileage.
Deadlines
  • Submit completed verification form and required documentation within 60 business days of completing the travel and training.
Payment Policies
  • Reimbursement will be made within 45 business days from completed verification form and mileage log receipt date. Reimbursement applications are processed in the order in which they are received while funding is available. Reimbursements will be reduced by the amount of other scholarships and/or financial aid already received.
  • A $32 stop payment fee will be deducted when a replacement check must be issued for lost or misplaced checks, or checks which are undeliverable when and incorrect mailing address is supplied.
Travel Expenses Clarification
  • Qualifying travel expenses covered include:
    • Initial travel/lodging/ground transportation occurs no earlier than one day prior to the start of the training, conference, or event.
    • Travel/lodging/ground transportation concludes on the same day as the last day of the training, conference, or event.
      • Exceptions to extend travel, lodging, and ground transportation will be made on a case-by-case basis when submission of proof of return travel by airline or passenger ferry is not available after the conclusion of the training, conference, or event.

Apply Now!

Applying for a Travel Reimbursement is a two-step process.

Step 1

Submit your Pre-TR Application using the button below at least 21 days prior to traveling.

Upload the required documentation directly within the online application. The recommended web browser is Google Chrome.

PLEASE NOTE: Paper applications will no longer be accepted after 10.01.2023.

APPLY NOW

Step 2

If you are pre-approved, Alaska SEED will email you a confirmation and a link to the Travel Request (TR) Verification Form. The TR Verification Form, along with all receipts and proof of completion, must be submitted within 60 business days of completing your travel and training.