thread Office Manager
Company/Organization: thread
Location: Anchorage
Application Dates: Open Until Filled
Job Description
The Office Manager is responsible for managing and implementing thread’s administrative procedures and general office processes to ensure organizational effectiveness, efficiency, and safety. This includes the following:
- Responsible for managing physical office services by ensuring office operations and procedures are organized, filing systems are planful and clear, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored.
- Point person for all thread orders including special orders such as shipping, supplies, equipment, and errands.
- Organize and schedule meetings and appointments as needed.
- Ensure notes are taken at all staff meetings and stored for future access. Send out PowerPoints and any additional information discussed at staff meetings.
- Partner with HR:
a. New Employee equipment set up w/ IT vendor.
b. As first face of thread for employee office & equipment systems orientation.
c. For legal postings as required by law. - Organize office operations and procedures.
a. Set goals and deadlines for the department.
b. Create and implement P&Ps for office procedures. - Equipment Oversight:
a. Oversee purchase and leasing of all IT and office equipment, vendor negotiations, invoice reconciliation, and support process & procedure for staff success.
b. Create/maintain/manage inventory controls including equipment check in/out procedures, and support equipment replacement schedule with CAO.
c. Maintain memo for year-end for disposal/removal of equipment related to fixed assets. - Responsible for ongoing IT needs and communication w/ IT vendor, to include:
a. Moves, adds, changes.
b. Equipment & phone assignment.
c. Processing invoices. - Collaborate with CFO and CAO on the preparation of budgets related to the department.
- Establish a historical reference for the office by outlining procedures for protection, retention, record disposal and retrieval as assigned.
- Manage and support the Administrative Associate Position(s):
a. Train/manage front desk process and procedures.
b. Train/manage supply purchasing; inventory; distribution; storage; local vendor management as assigned, and invoice reconciliation. - Monitor the facility to ensure that it remains safe, secure, and well-maintained.
- Lead the Safety Committee and maintain all safety equipment for statewide offices (i.e. fire extinguishers, AED’s, first aid kits, etc.).
- Point person for management and maintenance of the thread storage units.
- Other duties as assigned.
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